Travel

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Travel Information

In-State Travel

In-state travel includes Maryland,Washington DC, and northern Virginia. No Travel Approval Request Form is required UNLESS your travel will include an overnight stay.

No Cost Travel

If you need to travel for University Business purposes but no expenses will be charged to your accounts, you still must complete a Travel Approval Request.

Domestic Travel

Pre-approval is required for travel conducted outside the state of Maryland. Travelers who travel within the United States must have an approved Travel Approval Request prior to the travel occurring. After travel is completed, the traveler must submit a Travel Expense Statement with ORIGINAL receipts for approval.

Foreign Travel

All Federally funded travel must comply with the U.S. "Fly America" Act provisions. This Act requires travelers to use a United States flag carrier for all foreign travel. If a US flag carrier is not available, you must provide something in writing from your travel agent. You will also want to confirm foreign travel is an allowable expense if you are using sponsored funds as some awards restrict travel or require prior approval. Pre-approval is required for travel conducted outside the state of Maryland. Travelers who travel within the United States must have an approved Travel Approval Request prior to the travel occurring. After travel is completed, the traveler must submit a Travel Expense Statement with ORIGINAL receipts for approval.

Travel Procedures

Forms

Travel Approval Request

Travel Expense Statement

Travel Approval

The University of Maryland's travel policies are intended to facilitate travel and travel arrangements; to provide full reimbursement for all necessary expenses; and to protect travelers against the risk of loss, while simultaneously maintaining the necessary controls for accountability.

PRIOR APPROVAL IS REQUIRED FOR ALL TRAVEL EXCEPT IN-STATE TRAVEL WITH NO OVERNIGHT STAY.

A Travel Approval Request Form must be completed and submitted as soon as possible before your departure. The Travel Approval Request Form is available online and can be submitted electronically for your convenience. Expenses included on the form should be your best estimate of what your travel expenses will be. You will be reimbursed for your actual expenses. All information requested on the form must be provided.

Travel Approval Request

Travel Reimbursement

A Travel Expense Statement must be completed as soon as possible after your return. Complete the online form, print and return to either Adelaide Findlay in the Chair's Office or the Account Manager handling the account where the charges will be allocated. This must be accompanied with the ORIGINAL receipts. Per diem for meals may be claimed without receipts. To claim breakfast on the first day of your trip, travel must have begun before 6:30a.m. To claim dinner on the last day of travel you must have returned after 6:30p.m. Once the expense statement is entered into the Electronic Forms (ELF) in ARES, you will be requested to sign the hard copy. If you are on payroll the reimbursement will appear in your next paycheck. If you are not on payroll the reimbursement will be mailed to your home address.

Travel Expense Statement